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Invoicing & billing

Invoicing you never have to think about.

Every shipment, fulfillment action and service fee is tracked, grouped into clean monthly invoices and charged automatically. Branded PDFs, itemized line items and an API your accountant will love.

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Fully automated

Branded PDF invoices

Tax-compliant

Accessible from the API

How it works

From every shipment to a single invoice

No spreadsheets, no CSV reconciliation. Every operation you perform on WeShipYou is automatically captured and billed.

1. You ship or fulfill

Each label, pick & pack, storage cycle or service fee is recorded in real time against your account.

2. We generate the invoice

On a fixed schedule — or whenever you request it — WeShipYou closes the period and issues a numbered, tax-compliant invoice.

3. You receive it by email

The PDF lands in your inbox and appears in your dashboard. You can share it with your accountant in one click.

4. Payment is settled

The amount is paid automatically from your WeShipYou balance or your card on file. Refunds and credits flow back the same way.

Everything in one place

Billing that scales with your business

From your first package to thousands per day — invoicing that stays clean, correct and audit-ready.

Automatic invoice generation

Every shipment, fulfillment operation, storage cycle and service fee is automatically added to a dated invoice — no manual reconciliation.

Branded PDF invoices

Clean, professional PDF documents with your billing details, WeShipYou tax info, line items and totals — ready to forward to your accountant.

Itemized line by line

Every label, fulfillment action, surcharge and adjustment shows up as its own line — with order references, SKUs and tracking numbers.

Automatic payments

Pay upfront from your WeShipYou balance or let us charge your card on file when the invoice is closed. No chasing, no overdue surprises.

Refunds and adjustments

Carrier refunds, voided labels and corrections are applied back to the right invoice — the PDF you download always matches what you paid.

Complete history, one click away

Every invoice stays searchable in your dashboard, with filters by date, status and amount. Download any past month as a single PDF.

Multi-currency & tax-aware

Invoices are issued in your operating currency and include the right tax breakdown for your country and business type.

Accessible from the API

List invoices, fetch PDFs and sync line items into your ERP or accounting tool through our public REST API and webhooks.

Secure by design

Invoices are only visible to authenticated members of your account, with fine-grained role permissions and signed download URLs.

What we invoice

One invoice for everything you do on WeShipYou

Shipping, fulfillment, storage, insurance and service fees — all grouped on a single invoice with the references your accountant needs to reconcile.

Shipping labels from 280+ carriers

Fulfillment: receiving, pick & pack, kitting

Warehouse storage by SKU

Returns and reverse logistics fees

Parcel insurance and declared-value charges

Carrier surcharges (fuel, DIM, address corrections)

Credits, refunds and manual adjustments

Platform and subscription fees

Invoice WSY-2026-0428

Period · Apr 1 – Apr 30, 2026

Paid

842 shipping labels

$ 6,214.70

Pick & pack · 842 orders

$ 1,263.00

Storage · 132 SKUs

$ 287.50

Parcel insurance

$ 74.10

Carrier refunds

– $ 38.20

Total

$ 7,801.10

Sample invoice — actual amounts and line items depend on your usage.

Frequently asked questions

By default, WeShipYou closes a monthly invoice at the end of each calendar month. High-volume accounts can switch to weekly or on-demand billing — just ask our team.

You can prepay from your WeShipYou balance, or leave a card on file and we’ll charge it automatically when the invoice closes. Bank transfer is also available for enterprise accounts.

Yes. Every label, fulfillment operation and fee is listed as its own line with order references, tracking numbers and SKUs so your accountant can reconcile against your store.

Refunds and credits are applied back to the right invoice automatically. The PDF you download always reflects the final amount you paid.

Yes. Invoices include our tax ID, your billing details and the tax breakdown required in your country. You can update your billing information at any time from the account settings.

All invoices stay in your WeShipYou dashboard under Billing. You can filter by date or status and download a PDF for any past period in one click.

Yes — our public REST API lets you list invoices, fetch PDFs and stream line items into your ERP or accounting tool. Webhooks fire when an invoice is issued or paid.

Yes. Whether you ship yourself or hand off to our fulfillment service, every fee rolls into the same itemized invoice so you never juggle multiple bills.

Need a custom billing setup?

Weekly invoicing, purchase orders, multi-entity billing, cost centers — if your accounting team needs it, our team can usually set it up. Tell us about your stack.

Invoicing that runs itself.

Sign up in minutes and send your first invoice — or wire our API into your existing accounting stack.

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